Employment Opportunities

Executive Assistant to Executive Director

20 hours/week

Start Date:  July 1, 2012

Position provides administrative support to the Executive Director and program/event/committee support.

• Assists Executive Director with routine operations of the Association
• Acts as liaison for Executive Director with affiliates, partners, board and members
• Assists with monitoring of Executive Director’s e-mail and calendar
• Assists with coordination of Board of Directors and committee meetings
• Assists with Michigan PTA communications (writing, editing, implementing)
  • e-Communications and Weekly Updates
  • Website updates
  • e-Bulletin
  • Updates to Facebook page and/or other social media
  • Prepares and disseminates press releases

• Assists with Michigan PTA events
  • Pre- and post-event tasks
  • On-site support, as appropriate
  •  Researches, solicits and follows up on sponsorships and advertising
  • Solicits exhibitors for annual convention

• Preps technology for use on-site at events and meetings
• Works with and provides support to committees and volunteers
• Provides administrative support for Michigan PTA programs
• Researches and assists with writing proposals for and reporting on grants
• Assists with monitoring of legislative activity
• Works with Executive Director on preparation of annual budget and timelines
• Works with Executive Director to develop/update marketing, communications and fund development plans
• Integrates projects and documents into Michigan PTA branding
• Ensures the appropriate maintenance of all Michigan PTA equipment and possessions
• Creates and/or updates procedures manuals
• Facilitates additional projects, as needed

• Excellent communication skills, written and verbal
• Strong interpersonal skills and sense of professionalism
• Excellent organizational skills
• Proficiency in PC environment and with Microsoft Office Suite
• Knowledge of Social Media
• Knowledge of database management
• Resourcefulness in researching information and answers
• Website management experience and/or knowledge of Joomla a plus
• Program and/or event administration experience a plus
• Grant and/or sponsor/exhibitor solicitation experience a plus