Michigan Association of Ambulance Services (MAAS)
The Executive Director for MAAS is responsible for administering all activities of the Association in compliance with the MAAS Bylaws, and policies, of the Board of Directors.
In affecting Association objectives and in evaluation and planning of the Association policies and programs, the Executive Director exerts leadership in the internal structure of the Association, being aware of the national association’s programs, policies, and directives; works closely with the MAAS Board of Directors, staff and other elected officers and members.
In addition, the Executive Director represents the Association and the profession in the external structure such as the allied organizations, governmental agencies, the Legislature and the public as directed by the Board of Directors.
Administrative duties include fiscal planning and control; planning and editing publications and reports; planning Board and staff meetings and conferences; periodic evaluation of Association accomplishments, facilitating yearly strategic planning, needs and trends.
I. SPECIFIC RESPONSIBILITIES
A. Overall Management of the Association
1. Through systematic and continuing analysis of the Association’s program, makes recommendations to the Board for appropriate resources to fulfill goals and objectives.
2. Establishes and maintains a system of collecting and filing reports, records, and publications necessary for operation of the program and business of the Association.
3. Establishes procedures based on business principles for day-to-day operations, and keeps up-to-date a policy manual for office procedures available for use by staff and membership when necessary for implementation of association programs.
4. Maintains or causes to be maintained, up-to-date inventory for MAAS.
5. Provides, channels and interprets information and gives guidance to the structural units and membership of the Association on the following:
a. Platform and philosophies of the Association
b. Bylaws, policies and procedures of the Association
c. Activities and programs of the Association
d. Program development and evaluation
6. Sets up and disseminates an annual calendar for all meetings.
B. Financial Management of the Association
1. Transacts financial affairs for the association as authorized.
2. Provides for projection of association income, assists in budget preparation, monitoring and in control of expenditures. Notifies president and treasurer when any budgeted items or activity is approaching depletion levels.
3. Responsible for identifying and carrying out non-dues revenue functions in collaboration with the Board.
4. Responsible to help grow the membership.
a. Serves as editor and manages publication of the official publications of the Association.
b. Stays aware of and articulates well current issues in the profession.
Expedites effective communication among board of directors, association committees, and other appropriate organizations and individuals.
3. External/Public Relations
Expedites effective communications among national, state, and district representation, as appropriate.
D Working Relationship with MAAS
1. Board of Directors—Prepares and presents to the Board such reports as requested, at least annually. Annual reports include a review and analysis of activities of the Association with recommendations for improvement of services and appropriate documentation.
2. Committees—Assists all committees in meeting Association objectives.
II. PROFESSIONAL QUALIFICATIONS
1. Bachelor’s Degree, at a minimum
2. CAE (Certified Association Executive) required.
3. Five years successful performance in a higher-level association executive position requiring similar abilities.
4. Knowledge and demonstrated experience in the field of association management; ability to coordinate, initiate, administer, lead, follow and serve as a resource person; ability to think critically, establish priorities, analyze over-all needs and financial limitations, observe established channels of communication, write effectively, speak effectively to large and small groups, and establishes and maintains effective relations with staff, association officers, members, and civic and professional groups.
5. Knowledge of legislative procedures and parliamentary law helpful.
III. PERSONAL QUALIFICATIONS
1. Ability to identify with individuals and groups.
2. Ability to work with groups toward fulfillment of the objectives of the organization.
3. Ability to communicate through the preparation of materials, reports, and other materials pertinent to the organization.
4. Willing to participate in civic affairs as a representative of the Association and the profession as may be appropriate and upon the request of the President, Executive Committee and/or MAAS Board.
5. Be an energetic person with vision and initiative to create and expand activities as the need arises and with the ability to make sound judgments.
6. Be willing to travel.
Provide support to the Executive Director and/or Board of Directors for the day-to-day activities necessary to operate 501c6 association. This position will provide support for two associations (half-time for each group) and includes higher-level administrative and project management; database management using web-based association management system; meeting planning; and financial management.
I. SPECIFIC RESPONSIBILITIES
Administrative - Various administrative duties (telephones, filing, correspondence, etc.); provide support to Executive Director, President, Board members & committees as needed; and attend meetings, as required
Financial Management – assist Executive Director and or Board and organization leadership with annual budget planning process; monitor budget.
Publications – Oversee publication and production of all printed material; ensure timelines are met; and work with Editor in compiling and creating publications.
Meetings and conference planning – oversee and execute all logistics needed to produce a successful conference. This includes registration, speaker coordination, A/V needs, marketing of event, etc. Attend committee meetings, as appropriate. Set up Board meetings, as needed.
Exhibit and trade show management – responsible for all logistics to produce a successful trade show; exhibit sales; coordinate and sell sponsorship program.
Government Relations & Political Action Committee – provide support to Chair for various fund raisers; provide advice for conducting PAC activities (as needed); ensure timely submission of PAC reports, as required.
Website – maintain and update Association website, as assigned.
Required: excellent writing and organizational skills; demonstrated ability to provide excellent customer-service; working knowledge of web-based database management system and computerized accounting; and experience in meeting and association management.
III. PERSONAL QUALIFICATIONS
Education: College Degree (or equivalent); 3+ years successful performance requiring similar abilities in association management position; CMP (Certified Meeting Professional) required.